Baker Soccer United

Privacy Policy

Baker Soccer United Foundation Effective Date: [January 25th, 2026]

The Baker Soccer United Foundation (“Foundation,” “we,” “us,” or “our”) is committed to maintaining the confidence and trust of our donors, volunteers, scholarship applicants, and community partners. This Privacy Policy outlines our practices regarding the collection, use, and protection of personal information provided to us.

1. Information We Collect

We collect data necessary to process donations, award scholarships, and manage community outreach programs.

A. Donor Information

When you make a financial contribution (online, by mail, or at an event), we may collect:

  • Contact Information: Name, address, phone number, and email address.
  • Payment Data: Credit card numbers, bank account details, or check information (processed via secure third-party payment processors; we do not store full credit card numbers locally).
  • Giving History: Records of your previous donations, pledges, and event attendance.

B. Scholarship & Grant Applicants

If you apply for financial aid, scholarships, or grants through the Foundation, we collect sensitive personal data to determine eligibility, including:

  • Financial Records: Tax returns, proof of income, and employment status.
  • Personal Statements: Essays, letters of recommendation, and academic records.
  • Demographic Data: Age, household size, and background information.

C. Volunteer & Event Participant Information

  • Registration: Contact details for event sign-ups (e.g., charity golf tournaments, galas).
  • Volunteer Data: Background check information (if working with minors) and emergency contacts.

2. How We Use Your Information

We use your information strictly to support the Foundation’s mission:

  • Processing Donations: To verify transactions and issue tax-deductible receipts (e.g., IRS Form 1098-C or standard donation letters).
  • Program Administration: To review scholarship applications and distribute funds to eligible players or programs.
  • Communication: To send newsletters, impact reports, fundraising appeals, and invitations to Foundation events.
  • Compliance: To satisfy legal obligations and audit requirements.

3. Donor Privacy & Sharing Policy

The Baker Soccer United Foundation respects the privacy of our donors. We do not sell, trade, or rent our donor lists to other organizations.

  • Public Recognition: We may acknowledge donors by name in our annual report, newsletters, or on our website (e.g., “Silver Level Donors”).
  • Anonymity: If you prefer to remain anonymous, please contact us. We will honor all requests to withhold your name from public donor lists.
  • Third-Party Service Providers: We may share data with trusted vendors who assist us (e.g., mailing houses for newsletters or platforms like Stripe/PayPal for processing payments). These vendors are contractually obligated to keep your information confidential.

4. Security of Information

We are committed to protecting your data:

  • Financial Aid Data: Applications containing sensitive financial info (tax returns, etc.) are stored securely with restricted access. Once the selection process is complete and the retention period has passed, sensitive documents are securely destroyed or permanently anonymized.
  • Digital Security: Our online donation pages are secured using SSL (Secure Socket Layer) encryption to protect your payment data during transmission.

5. Third-Party Links

Our website may contain links to other websites (including the main Baker Soccer United club site, league sites, or sponsor sites). The Foundation is not responsible for the privacy practices or content of these external sites. We encourage you to read the privacy policies of any website you visit.

6. Children’s Privacy

While our mission supports youth, we do not knowingly solicit donations from or collect personal information directly from children under the age of 13. Scholarship applications for minors must be completed and submitted by a parent or legal guardian.

7. Your Rights and Choices

You have control over your information:

  • Opt-Out: You may request to be removed from our mailing or email lists at any time by following the “unsubscribe” instructions in our emails or contacting us directly.
  • Access and Correction: You may contact us to review the personal information we hold about you and request corrections to ensure accuracy.

8. Contact Us

If you have questions about this Privacy Policy or wish to update your donor preferences, please contact us:

Baker Soccer United Foundation Attn: Privacy Officer / Board Secretary Email: [Insert Foundation Email] Mailing Address: [Insert Address] Phone: [Insert Phone Number]